[Podcast] Ep38: Task Management and Establishing Rituals

“There just aren’t enough hours in the day” is no longer an excuse once you become “Asian Efficient.” In this episode I speak with returning guest Zack Sexton of Asian Efficiency about AE’s new ‘Rituals’ program, and we also do a deep dive into task management with my new favorite program on the planet – OmniFocus – and their product OmniFocus Premium Posts.

Topics of conversation include:

Up to 45% of the things we do every day are unconcious, and how to intentionally set more behaviors on “auto pilot” to increase productivity

The basics of establishing rituals

The concept of decision fatigue and how it applies to post-production on a daily basis

How do you actually make something a habit?

The concept of the “trigger” and the “reward”

How many days does it actually take to form a habit?

How to establish triggers to stop forgetting to do certain things on a daily basis

An example of establishing a healthy morning ritual 

How to establish a 10-minute morning stretching routine

The difference between ‘rituals’ and ‘habits’

How to manage tasks with OmniFocus Premium Posts

How OmniFocus changed my entire daily workflow

No longer having to remember anything thanks to the GTD method

If you prefer to read the interview, click here to view the transcript.

Useful Links:

Screenshot of the podcast review random drawing

2006 Duke Study on daily habits

Podcast Ep 23 “Hacking Your Productivity” with Zack Sexton

“Time to Make the Donuts” Dunkin Donuts Commercial

Podcast Ep 31 “Managing Stress With HRV”

“The Power of Habit” by Charles Duhigg

“How Are Habits Formed?”

“If This Then That”

The Sitting Solution

Nutréince Multivitamin

Podcast Ep 33 “Rich Food, Poor Food” pt 1

Podcast Ep 34 “Rich Food, Poor Food” pt 2


Habit RPG

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That Studio

Boris FX 



Show Credits:

This episode was edited by Kristin Martinand the show was executive produced by Kanen FlowersWe are a member of the THAT STUDIO podcast network.

The music in the opening and closing of the show is courtesy of Dorian Cheah from his brilliant album ARA.

Share Your Thoughts:

If you enjoyed this show, please subscribe to the show and leave us a review in iTunes! If you leave a review between April 5th and 13th, you will be entered to win the new Asian Efficiency ‘Rituals’ program valued at $197!

Zack Arnold (ACE) is an award-winning Hollywood film editor (Cobra Kai, Empire, Burn Notice, Unsolved, Glee), a documentary director, father of 2, and the creator of the Optimize Yourself program. He helps ambitious creative professionals and entrepreneurs DO better and BE better. “Doing” better means learning how to more effectively manage your time, your energy, and your creativity so you can produce higher quality work in less time (and ultimately become a productivity ninja). “Being” better means doing all of the above while still prioritizing the most important people, things, and passions in your life…all without sacrificing your health (or sanity) in the process. Click to download Zack’s “Ultimate Guide to Optimizing Your Creativity (And Avoiding Burnout).”