[Podcast] Ep 51: Minimizing Paperwork to Maximize Creativity

Going paperless in post-production is a task I assumed was impossible no less than a year ago. With the endless amount of script pages, notes, camera reports and the like, I assumed there was no way to rid my life of paper. In the last year, however, I have solved this dilemma and gone paperless. It’s real, and it’s fantastic.

In this episode I have a conversation with Asian Efficiency expert Zack Sexton about how to go paperless as well as how to manage documents with Evernote and Google Drive. Moreover we geek out on my favorite productivity tool on the planet Trello.

If you’d like to learn more about how I use these tools to save tons of precious time every day, I have written a helpful document to walk you through my daily use of Evernote, Google Drive, and Trello in a busy post-production environment.

Click here to download our free document to boost your productivity

Our show sponsor:


Topics of Conversation:

  • Where to start when going paperless and how to come up with a system
  • Using Evernote for scanning papers right into your phone and collecting it in one place
  • My personal story of where I started with going paperless and how I got started
  • How my assistant and I manage daily paperwork via Google Drive
  • How I use Trello to manage all of my notes from directors and producers
  • Why you shouldn’t completely shun paper like I have
  • How to manage projects in a collaborative environment with Trello and why e-mail is the worst task manager on the planet
  • Managing project conversations with Slack
  • How to stay focused on a specific project by using ‘Mindsets’ to filter information you don’t need at a given time
  • How to manage notifications to minimize distractions during work
  • How all of these productivity secrets fit into the big picture of optimizing yourself for maximum creativity

Useful Links:

FiP Ep38 “Task Management and Establishing Rituals”

FiP Ep23 “Hacking Your Productivity”

Fujitsu ScanSnap at Amazon


David Allen’s “Getting Things Done”

OmniFocus Task Manager


The Productivity Show on iTunes

Show Credits:

This episode was edited by Curtis Fritsch, the show notes were prepared by Natalie Boschan, and this show is executive produced by Kanen Flowers. We are a member of the THAT STUDIO podcast network.

The music in the opening and closing of the show is courtesy of Dorian Cheah from his brilliant album ARA.

Zack Arnold (ACE) is an award-winning Hollywood film editor (Cobra Kai, Empire, Burn Notice, Unsolved, Glee), a documentary director, father of 2, and the creator of the Optimize Yourself program. He helps ambitious creative professionals and entrepreneurs DO better and BE better. “Doing” better means learning how to more effectively manage your time, your energy, and your creativity so you can produce higher quality work in less time (and ultimately become a productivity ninja). “Being” better means doing all of the above while still prioritizing the most important people, things, and passions in your life…all without sacrificing your health (or sanity) in the process. Click to download Zack’s “Ultimate Guide to Optimizing Your Creativity (And Avoiding Burnout).”